Sprint

Overview

Sprints are time-boxed iterations used in Agile project management. They help teams focus on delivering a set of tasks within a fixed timeframe, typically 1-4 weeks.

In Plexo, you can create and manage Sprints to organize your tasks, track progress, and visualize Sprint goals in various views including Kanban, List, and Gantt Chart.

Creating a Sprint

To create a new Sprint:

  1. Navigate to the Project Info tab
  2. Scroll to the Sprint Management section
  3. Click "Add Sprint" button
  4. Enter Sprint details:
    • Sprint Name: A descriptive name for your Sprint (e.g., "Sprint 1", "Q1 Feature Development")
    • Start Date: The date when the Sprint begins
    • End Date: The date when the Sprint ends (must be after the start date)
  5. Click "Save" to create the Sprint
Project management software Sprint creation interface showing Sprint form with name, start date, and end date fields

Sprint Status

Each Sprint has a status that indicates its current state:

  • Planning: Sprint is being planned but not yet active. Tasks can be added and modified.
  • Active: Sprint is currently in progress. Team members are working on Sprint tasks.
  • Closed: Sprint has been completed. All work is finished and the Sprint is archived.
  • Cancelled: Sprint was cancelled and will not be completed.

Sprint status is automatically updated based on the current date and Sprint start/end dates, but you can also manually change it if needed.

Assigning Tasks to Sprints

You can assign tasks to a Sprint in several ways:

From Task Detail Modal

  1. Open any task by clicking on it
  2. In the task detail modal, find the "Sprint" field
  3. Select a Sprint from the dropdown menu
  4. The task is now assigned to that Sprint

From Kanban, List, or Gantt Views

Tasks assigned to Sprints are automatically grouped and displayed with Sprint information in all views. You can filter and sort tasks by Sprint to focus on specific Sprint work.

Backlog

Tasks that are not assigned to any Sprint are shown in the Backlog. You can move tasks from Backlog to a Sprint when planning your next iteration.

Viewing Sprints

Sprints are visible across different views in Plexo:

Kanban Board

In the Kanban view, tasks are organized by Sprint. You can see which Sprint each task belongs to, and filter tasks by Sprint to focus on specific Sprint work.

List View

The List view displays Sprint information for each task, allowing you to sort and filter by Sprint.

Gantt Chart

In the Gantt Chart, Sprint periods are displayed as colored bars, and tasks assigned to Sprints are grouped together. Sprint end dates are marked on the timeline.

Burndown Chart

The Burndown Chart shows Sprint end dates as vertical lines, helping you visualize when each Sprint should be completed relative to your project progress.

Managing Sprints

Editing a Sprint

  1. Go to Project Info tab
  2. Find the Sprint you want to edit in the Sprint list
  3. Click the edit icon or button
  4. Modify Sprint name, dates, or other details
  5. Save your changes

Deleting a Sprint

To delete a Sprint:

  1. Go to Project Info tab
  2. Find the Sprint you want to delete
  3. Click the delete icon or button
  4. Confirm the deletion

Note: Deleting a Sprint does not delete the tasks assigned to it. Tasks will be moved back to the Backlog.

Best Practices

  • Keep Sprint duration consistent (e.g., always 2 weeks) for predictable planning
  • Set clear Sprint goals and communicate them to your team
  • Review Sprint progress regularly using the Burndown Chart
  • Move completed tasks to "Done" status to accurately track Sprint progress
  • Use Backlog to plan future Sprints and prioritize work
  • Close Sprints promptly after completion to maintain accurate project metrics

Next Steps